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XMenu

XMenu is a neat utility that put allows you to put up to six addition menu items in the menu bar.

Six Menu Possibilities with xMenu

There is the type of menus that you can add, each category has their own unique menu icon.

Applications

This menu item displays all the applications that you have in your Application Folder. This is an alternative approach to using the LaunchPad.

The downside is that if you have a lot of applications, it can take a while to find it. There's no searching and the applications are displayed by there name.

Developer

This menu item displays all the applications that you have in the Xcode Applications folder.

If your not a hardcore developer, you get Accessibility Inspector, Application Loader, FileMerger, and Instruments.

Tip: Probably not very useful menu item if your not a Developer.

Home

All your Home Folders at your fingertips!

This is a great way to access common folders you use every day. Files in your Dropbox, Photos, Music, and Desktop can be accessed very easily.

Documents

This is just you user Document folder, which is located at ~/Documents

Most files that you save are kept in the Documents folder.

User-Defined

Create your own set of application/files that you want in the menu bar. This a very cool feature since you can put anything you want and it will be displayed in the drop-down menu.

Personally I think this is the best feature of xMenu.

This is a great way to declutter your System Dock, simply put rarely used applications in here. You'll still have quick access via the menu bar instead of the System Dock. You can create folders of like items so they might be easier to find.

Snippets

Access common text snippets from the menu bar. However, with tools like LaunchBar and Keyboard Maestro, this doesn't really seem very useful. There's no scripting capability - you only display raw text.

This is neat to have feature, but for better productivity use Keyboard Maestro or TextExpander.

Description from Devon Technology Website

XMenu adds one or more global menus to the right side of the menu bar. They give you access to your preferred applications, folders, documents, files, and text snippets. Launch any application with a single menu choice or insert text snippets into your documents. XMenu is a real app, no hack, no extension. And it's free.

Getting xMenu

You can download XMenu from the Mac Apple Store. Devon Technologies has provided the software free of charge.

Resize-Image vs PhotoScape X

Resize-image is an application that most people might have seen in a Bundle Hunt bundle. On the service it looks to be a good practical application that will help batch process a bunch of images.

Description from the Website

General Overview

The application allows you to do multiple image actions at once, you can resize, add text and add text and image watermarks.

It's a good basic application for the functionality. However, there are a few drawbacks:

• You can't drag drop images to get added to the collection
• Your limited to only Scale, Rotate and adding Watermark
• You can't add any special styles to Text Watermark, such as drop shadow

Should you invest in Resize-Image?

If there's a current Bundle Hunt bundle going on, you can pick it up for a good deal. At least if you ocassionaly need an image batch program.

It does what it says - I think you're limiting yourself to features and functionality. It certainly not worth the $19.99 price.

Otherwise it's $19.99 on their website - not sure if it's really worth the price.

PhotoScape is Better

The Batch functionality in Photoscape X goes well beyond the capabilities of Resize-image. You can add a lot more effects and have more flexibility with existing tools in Resize-image.

While Photoscape X cost a bit more, it's certainly worth the extra cost because you get more than an app that does batch processing. You get a nice image toolbox.

Which means that you'll be using the application more often and at the end of the day get more value for your money.

Photoscape X Batch Features

Five things that make Photoscape X a much better application:

1. You can click on the images to see how the batch changes will impact that particular image. For Example, You'll be able to tell if the text is aligned correctly.
2. Add Frame effect to the batch set of images.
3. Change the Color Mode. Perhaps the images will look better in black or white or Sepia
4. Resize the image based on a particular Long/Short Edge size.
5. Add multiple Text Fields or Image objects with different formating.

LaunchBar Actions

LaunchBar is a very powerful tool that puts instant access to all sorts of actions at your fingertips. You can open applications faster, get to documents, set reminders and so much more.

There are a lot of very useful LaunchBar built-in actions - 152 of them to be exact. They expand the capabilities of LaunchBar to be way more useful than the standard Spotlight search.

Here are three example actions that are very useful. Granted it takes some time to get used to the new process, but you will see how it can improve your computer productivity time.

Searching using Google

The typical method to search using Google requires opening up a browser, typing a search term and hitting return. That's great if you're already working with the browser open, but if you're doing a paper it's a lot of extra steps.

Using LaunchBar, you can quickly get things moving by passing the search parameters to the browser. After doing this a few times, you'll see how using LaunchBar method is so much easier than a typical method.

• Type: Command Space
• Type: Google
• Click Space
• Enter Your Search Term and then click Enter

Join Lines with a Comma Separator

Whenever I have a list that I need to join, I usually end up opening up BBEdit and then pasting the text and then do a simple search and replace. After the search, I have to remove the last comma in the list. No so fun, and very time-consuming.

Using this trick in LaunchBar, I am able to work much quicker. Now I can quickly sort the list. There are other list tools in LaunchBar, but this is one that I use the most.

• Select some text and drag and drop it onto LaunchBar
• Click Tab
• Search for 'Join' and click Enter
• To paste it in the front most window with Shift Enter or using Command C

Copy as Tiny URL

Tiny URL is a great service to make URLs really shore, especially when the URL has a lot of parameters. This is useful when you want to post something in Slack or in a Jira. There's no need to have a huge paper trail link

The nice thing about Tiny URL is that it never expires, so you can keep using it for a long time.

• Command Space
• Type: Tiny
• Scroll to where you see 'Copy as Tiny URL'
• Type in or Paste in a URL
• Click Enter
• Now Your Clipboard has the TinyURL version of your URL. Paste it in where ever you need it.

Go Faster

You can make the process go even quicker by using custom abbreviations. The actions will appear quicker with abbreviations that you are more familiar with.

To make Searching Google faster, change the Google Abbreviation to search:

• Type: Command Space
• Type: Google
• Click Command Option A
• Enter your custom abbreviations, such as 'search' and click

File Juicer

File Juicer is a cool program that extracts images from Powerpoint and PDF documents.

Description from the site:

I find this useful when I want to extract images from an old Powerpoint slide and use it in other presentations. I have a lot of old PDF documents that have images in them.

Eight Things I learned while Testing File Juicer

• Not all PDF documents will have images. Some graphics are encoded into the PDF document that File Juicer can't identify it as an image object.
• When File Juicer extracts data from a document it saves similar types in folders. (example JPG, Gif, TIFF)
• A index.html file is generated as a quick reference guide to all the images in that folder.
• In the File Juicer Preference section you can set up what type of objects should be extracted
• Can't extract Stuff-it archives
• This helped me identify some old files. I was able to determine some old files were PageMaker documents.
• You can extra Browser Cache from the File menu. This might be useful to do before deleting out the cache.
• You can also extract images from Messages (iChat). Very helpful if you want to keep a copy of photos people send you.
• When using the Message extraction, the extracted object will maintain the original file Modification Date, which makes it easy to sort images by date.

Good Application. But...

It was fun playing around with File Juicer but right now I can't seem to justify paying $17 for it.

I found the ability to extract Browser Cache and Images from Messages is way cool. The extracting messages are nice, was wondering how I could get a copy of images.

File Juicer will be placed on the short list of applications to buy - maybe this summer.

PhotoScape Numerical Annotation & Hidden Mickey

PhotoScape is a great all around graphic tool. It's very useful to touch up images and add a bit of touch that sometimes is needed.

Numerical Annotation

There are times when I have a graphic image and I need to point several things out, such as steps to perform a bug. This is where having a numerical annotation graphic can be handy.

There isn't a built-in numerical functionality in PhotoScape X. There are a couple of ways to get it done:

• Add a Figure Image
• Use a Text Symbol

I like using the symbol way versus the first way because I can duplicate the graphics and have all the numerical annotations be the same size, color, and effect.

Basic Steps to Add Numerical Annotation

1. Open up an Image in PhotoScape as Edit Mode.
2. Click on the Insert icon in the top bar.
3. Click on Text on the top bar
4. To the right of the 'Text' box is a Symbol box (lower of the two boxes to the right of the Text Box)
5. Select one numerical that you would like to use and click 'Ok'
6. Change the color so that it stands out.
7. Now you can move the Symbol around the image and resize it.
8. For multiple steps, simply duplicate the text field and change the graphic.
9. If you have more than '20' items, as that is the highest symbol number, simply change the color

Hidden Mickey in PhotoScape!

While playing around with Photoscape, I found a real hidden Mickey!

When you insert an image to another image, you have the ability to define the inserted image shape. If you scroll about 2 thirds a way down, you'll see two Mickey Mouse images.

There's also a Macintosh logo there with Steve Jobs as the outline.

Very Cool.

Apple System Services

When was the last time you looked at the System Services you have installed?

Some applications provide helper services so that you can interact with applications. You can access the services from any application menu.

Some of the service's functionality will only show up when you have something selected - text, image, file or folder.

There are four main categories for Services:

• Pictures
• Messaging
• Development
• File and Folders
• Searching
• Text
• Internet
• General

Services is a good way to be more productive with applications you use every day.

Check Out the Installed Services

It's worth checking out what services are available on your computer.

You can check out all the computer services available by looking in the System Preferences -> Keyboard -> Services

If there are some Services that look interesting, you can always assign a keyboard shortcut to make it easy to access the shortcut. Items that don't have a checkmark are not enabled. If there are applications that you don't use, you can always disable the Services by unchecking the services. (In my case, I don't use the Bear App, so I'll disable that.)

Service Example - Text to Speech

Did you know that you can easily convert a webpage text to spoken text to play on your iPhone? Yes, there's a built-in service called, Add to iTunes as a Spoken Track.

There are four good speeches to select from Samantha, Victoria, Alex, Fred. These voices offers you the best realistic speech quality. (Whisper is also a good quality sound.)

For some reason, Chrome doesn't have the reading mode enabled by default, see How To Turn On Secret Reading Mode In Chrome Desktop Browser to get it working.

Sample Task:

1. Open up a webpage ( Example: Tea Doors )
2. Click on the Reader Icon in the Chrome or Firefox location bar (From now on I am assuming that your using Chrome)
3. Select all the Text
4. Select the Chrome menu and Services
5. Then Select Add to iTunes as a Spoken Track.
6. From the System Voice, pick Samantha, Victoria, Alex or Fred.
7. Give it a good name, Tea Doors is a good choice.
8. Keep the Music as the option, as that will make sure the clip appears in iTunes.
9. Click Continue
10. iTunes will open.
11. Play your Clip!
12. If you like it, add it to your iPhone.

How Cool is That

Now you can make your own Books on Tapes and listen to articles on your commute.

It's also a good way to proofread your blog or important emails.

BBEdit Stye Text

There is a popular online utility called GeSHi - Generic Syntax Highlighter which makes it easy to display Code in the same Syntax format in popular editors. You use this when you want to display code on a website.

If you have BBEdit, you don't need it because there's a built in tool called Copy as Styled which will copy the selected text using the BBedit color scheme that you have selected.

Sample Output from BBEdit

''-public-void-setHints(int-hints)-{
''-super.setHints(hints-&-(~ImageConsumer.COMPLETESCANLINES));
''-}

Copy as Styled Text

The other Copy as functionality is the Copy as Styled Text which copies the selected text as rich text. This is handy when you may want to paste the syntax code in a Microsoft Word document or Evernote note.

Cool trick with OmniGraffle

If you have OmniGraffle you can create a cool info-box using your code:

• Copy your Code in BBEdit as Copy as Styled Text
• Paste the content in your Clipboard into OmniGraffle
• Change the Fill to be whatever the background is (If Needed)
• Change the look and feel, and then export the image.

A few simple steps in OmniGraffle and you could make this:

It appears that this is easily done in OmniGraffle. I tried in Apple Page, Microsoft Word, and Affinity Designer and they all require some additional touch ups. For example, you may want to create a box object first and then paste the content from BBEdit.

Macintosh Spring Cleaning

There's an old saying in the de-clutter world, If you haven't used it in Six Month, throw it away. The same rule should apply to Macintosh Applications. If you haven't use the application in the past six months, you should consider removing it from your computer.

Use Spotlight to Find Applications that Your Really Not Using

Did you know that Apple's Spotlight can tell you when you haven't used an application for a while? Simple use the following search criteria to display icons that your not using anymore:

Just some of the Apps on my computer that I should remove.

Unused Fonts Cleanup

Did you know that having a lot of fonts install on your computer can actually slow down your computer?

Why not just removed unused and one-time use fonts and only have the fonts that you'll actually use. Not only will it help speed up your computer, even ever-so-slightly, you'll have a much better font list to navigate with.

One way to clean up the folder is to removed duplicated fonts. In Apple's Font Book there's a built-in tool that will look for duplicates.

• Open up Font Book
• Type in Command-L
• Go through with Duplicate Font Wizard.

Note: If you type in Command-L and nothing happens, it means you don't have any duplicate fonts. (Lucky You!)

Also in FontBook, you can disable Fonts that you don't need to have. This is a good way to manually manage fonts because you can't disable System Fonts - so there's no way to disable the default system font. You don't risk your computer acting weird.

For this to work you'll need to walk through all your installed fonts and make a judgment call on which ones are important. Don't worry, you can always enable the fonts for later. Unfortunately, you can't create a Smart Group of disabled fonts.

Itunes Cleanup

In iTunes, you can see what songs you're listening to the most. Each time you listen to an entire song, iTunes increments the play count. It's a good way to know what songs you really like, and what songs your not interested in listening to.

If you're not listening to it, why keep it on your computer?

One way to help sort out the non-played music, is to create a smart playlist of zero count plays. Here's an example of one I created:

To Remove the Song, simply right click on the track and then select, Remove from this Computer

Got any Tips?

Please share any other tips on cleaning out unused files on your computer in the comments.

iMac 2011

If you have an iMac 2011, this is your final chance to get any repairs done to the computer. Apple has announced that they will be allowing repairs of the 2011 iMac computer through August of this year.

After August 2018, the iMac computer will be considered a vintage system. Apple is doing this extension since they sold a lot of the iMac 2011 computer, as it was available on the market for a long time. Typically they stop supporting a system 5-years after the last sold date.

What this means to iMac 2011 Users

If your encountering an issue with the iMac this is a good time to get it fixed. Some examples:

• Dead pixel on the screen
• Crack screen
• Display hinge issues
• Stuck disk in the DVD drive
• Computer just doesn't seem to work well

This is the time to bring it in to get it fixed.

After August your chances of getting it fixed could be very limited and be more costly.

Why Bother Repairs?

The iMac 2011 is still a good computer. If you plan on still using it when you get a new computer, you should get the fix done now.

In addition, if you plan to give the computer to your son/daughter it would be good doing in fine working order.

Five Reason to Upgrade

As good as the iMac 2011 was there are five strong reasons to upgrade to the latest iMac:

1. The computer has technology inside the box is eight years old. To put it in perspective, Apple iPhone 1.0 was also introduced in the same year. Would you still use the original iPhone today?
2. The computer has older USB 2.0 and Firewire 800 ports. Most devices are USB 3.0 powered. All external Hard Drives and Thumb drives are optimized to work in USB 3.0
3. Newer iMac has better Bluetooth technology support. You can't connect your iPhone to the computer using the existing Bluetooth technology on the iMac 2011.
4. The iMacs today are much faster. They run faster using a faster logic board and now use solid-state memory for storage.
5. Thunderbolt 3 - At 40 Gb/s, it's the fastest port available on a computer today.

Creating Sequential Directories

There's an easy way to create a number sequence directories. This is useful when your creating directories for days of a month. I did this for a while organizing blog postings.

To create ten directories starting with the number 21:

If you need to create a directory with a leading zero:

To do a directory in this format: MM-DD Simple use this:

Hope this gives people ideas on different ways to create directories.