|December 10, 2018|
Today marks the Ten Anniversary of using EverNote! There is only on other internet services that I have that is older - Flickr.
Evernote is a popular note taking application that makes it easy to store any type of data. You can jot down information, capture web content and save images.
Over the past year, I have been seriously exploring other note-taking applications, and haven't found a good alternative. My "Plus" subscription runs out in June, and I don't know if I'll stay with it. It may not be an option as Evernote may discontinue that subscription level.
Evernote is a great application and still an important part of my business and person computer use. I would have never thought, ten years ago that I would still be using the application on a daily bases.
|April 24, 2018|
Evernote is a great tool for managing Blogging content. The Tables feature allows you to break down the content and identify what task needs to be done in order for a post to go out.
Here’s a sample table layout using To-Do list checkboxes. When a task is completed, simply click the checkbox. That way you know what tasks needs to be completed.
Last August Evernote made some style changes that make it even easier to manage a status list in a table. Here’s the same table using the Cell Background color in Evernote.
Table Design: Items that are light green are in progress, whereas the dark green is completed.
Using Cell Background color makes it really easy to manage the status of the task. It’s much easier to figure out what content is in progress and which ones that I should be working on.
Here’s my task Color guide. It’s simple so that I can look at a chart and instantly know where I stand with projects:
If your managing task with Evernote, try using the background cell colors to manage your tasks.
|April 17, 2018|
One of the nice things about Evernote is the ability to search through images and PDF documents. Anything you put in Evernote automatically can be searchable.
When a note is sent to Evernote (via synchronization), any Resources included in the note that match the MIME types for PNG, JPG or GIF are sent to a different set of servers whose sole job is performing Optical Character Recognition (OCR) on the supplied image and report back with whatever it finds. These results are added to the note in the form of a hidden--that is, not visible when viewing the note--metadata attribute called recoIndex. The full recoIndex node is visible when a note is exported as an ENEX file.
This is a service that available to everyone - you don't need to be a Premium customer to get your Images/Documents searchable. However, there is a waiting queue and premium subscribers do get a "fast pass" to get their documents processed first.
This is a good reason to get your important documents in Evernote. That way you can easily find the documents when you're looking for something.
I like using the Scannable App and take pictures of restaurant receipts. This way I don't have to clutter my wallet with my personal copy. Unless you're expensing the meal, there's really no reason to have to save a restaurant receipt.
With Evernote and Scannable, those receipts are automatically OCR. Scannable makes the receipt white which makes the OCR process more reliable. This makes it easy to find when the last time I visited the restaurant and what I had to order. I can simply search for the restaurant name - or the location.
|April 10, 2018|
Did you know that you can share Evernote’s Notes in iMessage? If you have Evernote installed on your iOS device, you can share notes in iMessage.
On the bottom of the iMessage window is an Application icon, when you click on it you have access to various applications to interact with whomever your messaging.
When you select the Evernote icon, you have access to all your Evernote files. You can send any file to the person that your messaging.
You can also add an optional comment before sending - why they should open the document.
This isn’t something new, it’s been in Evernote since September 2016 - when iOS 10 came out.
You have to be online to use Evernote. If you don’t see any notes when you go to the note section, you may have turned off cellular data for Evernote.
You can’t share entire notebooks, just one note at a time.
Each Note that you send is a public note Url, so it doesn’t matter if they are using iOS, Android Bada or Palm OS.
|April 3, 2018|
One creative way to get more value out of an Evernote subscription is to save information from external sources. This is helpful with the IFTTT (If this than that ) service.
You can sync up with Craigslist and eBay and have a new note created when new product get listed.
You can use any source to be notified, such as email or SMS. What makes Evernote unique is that getting notified won't distract your day-to-day operations. In addition, you can save the notification for future reference - for example, if you collect Disney Haunted Mansion memorabilia you may want to know what the current value of some of your items.
It's easy to get started, I recommend doing this on the computer since it will be much easier to perform these actions.
To get this working on Craigslist, you need to get the URL:
Repeat these above steps for any other items.
Ebay is a bit easier to setup
Repeat the above steps for any other items.
Take a few minutes now and create a bunch of actions. If you get too many notifications, simply modify the action to use a strict search query.
Some ideas that make this a useful tip.
Having the search item in your Evernote Inbox keeps you informed of the availability, and if not interested, you can move the note to a notebook for future reference. (So if you are looking to sell that Disney item, you know how much to sell it for.)
|March 27, 2018|
Swipes is a great companion application for Evernote for anyone that manages to-do lists. Swipes give the To-Do items front and center attention. You know what needs to get done, and you can cross off the items from the list with a simple left swipe.
Swipes helps you automatically collect all your tasks in one place, organize them according to your personal priorities and then work on a single task at a time to achieve better focus. The task management tool, which is fully-integrated with Gmail and Evernote, is used by high achieving individuals and companies in more than 140 countries around the world.
Based on gestures and smart integrations, Swipes lets you plan your day, focusing on what's really important. It utilizes the best of technology and design to naturally guide you to improve your habits and workflow, so you get a success experience of completing your tasks for the day rather than storing plans into lists.The tool stands on the shoulders of a powerful productivity concept called the Swipes Way - Collect, Organize, Take Actions.
I played with Swipe for a few days on my iPhone 6s Plus. Here are my thoughts on using it:
A Subscription version is coming with some unidentified feature. "Unlock Swipes Premium for $4.99/month or $49.99/year: Upgrading to Swipes Premium will add yet to be announced features and will be available through an auto-renewing subscription."
I feel that AnyList is a clearly a better to-do list application. The only exception there's no integration with Evernote.
With AnyList I can:
|March 20, 2018|
Having a homepage-type note to other notes is a good way to keep your note collection organized.
It better to have a single note in the Evernote "shortcut" section than a bunch of notes which can make your notebook appear unstructured.
For example, I have a personal Home Appliances note that has links to all my home appliances manuals and past work orders. I do this so I am not having to spend much time sorting through search results.
When I am interested in my furnace manual, I go to the homepage note and then scroll to the furnace info. It's quick and easy. In addition, I know the document will be accurate. In effect, it saves me time.
In addition, I can keep general information such as the filter size or a link to the person who last repaired it.
Evernote does provide a shortcut to linking the Note that you have opened:
The problem is that it only generates the raw HTML. Which is good for most situations.
If you're on a Macintosh, and have Keyboard Maestro, this is a cool way to generate a more useful link:
The following Keyboard Maestro Macro will generate a useful link to an Evernote note. This is useful if you want to quickly create add a link from another note. For example, if you're building a reference page that will be used as a shortcut.
First I need to get the current Evernote link. I am using a type string, but you can easily set this to be a keyboard shortcut.
Download part of the AppleScript Code from Schrader GIT project.
Once I have the URL, I convert it to Rich text so that I can just paste the clipboard text:
This will create a link with the Note Title as the link object.
There are a couple of clean-up items that need to be done:
|March 13, 2018|
Every now and then I'll find an interesting article or document that very interesting to read through. However, I don't have the time at that exact moment to read it - but it seems like something worth wild reading.
That's why I created a "University" notebook in Evernote. I use the Web Clipper and send the article to that Notebook.
When I have downtime, I can browse through the files in University to find something worth reading or learning about. This is useful on my daily train commute or when I am on a plane.
Evernote Premium Subscribers can set designated Notebooks for offline reading.
Once I am done with the article, I then move it to a Library Notebook. That way I always know that the University Notebook will have interesting articles.
I have various articles in my University Notebook such as:
The good thing about doing this is that I can remember important articles at the time of discovery. Also, should the article be no longer available I'll have a copy that I can read. Whereas a browser bookmark might point me to a 404 page.
If you have Evernote, I encourage you to have your own University Notebook to store downtime data.
|March 6, 2018|
One of the productive uses of Evernote is to keep track of frequently used Fonts.
One of my notes in the "Active Projects" notebook is titled - "Popular Fonts." In that note, it contains the sample of some of the fonts that I have used the fonts in various projects.
Sample Entry in the "Popular Fonts" Note
This makes it really easy to find the right font style for future projects. Simply search for the keyword and the word 'Font' and the note will appear every time.
The easiest way I found to create the font reference graphic is to use OmniGraffle.
It takes a couple of minutes to set up. Once you get into the rhythm you can quickly produce entries into your own note. This will save a lot of time in the future - to find the right font.
This is useful when you get a new font from Creative Market Free collection. You'll be able to remember what you got, and the style of the font.
|February 27, 2018|
Evernote's Android users have a slight advantage over those that manage Evernote in iOS. Android users can pin the link to notes to their device home screen.
This is done simply by clicking on the three dots on the top of any note, and then selecting "Add to Home Screen." This makes it easy to open those important notes.
This isn't limited to notes, you can also pin Notebooks. Making it super easy to access common notebooks that you may use on your Android device. (Especially those notebooks that are marked as offline.)
Over on the Evernote support board, CalCS offered a quick hack to get this working on iOS. This will have to do until an official feature is implemented in iOS.
Some may argue this feature will cause users to clutter their home screen. However, the same type of feature is available for Safari bookmarks, and I don't think people have been abusing that.
|February 20, 2018|
Evernote is a good note taking and planning tool. Once you start using it, you appreciate the convenience of organising data.
Every year the company comes out with a bunch of helpful planner templates. Simply click a button and a planner document appears in your notebook.
What's cool is that you can have multiple planners. You can have one for tracking vacations and one for tracking blog content. If you manage complex projects, you can have a planner to track deadlines and release schedules.
Using Apple or Google Calendar is a good idea. But keeping dates in Evermore is just as good. It allows you to clear your calendar clutter.
You can download the latest 2018 Planning Templates from Evernote's Blog.
|February 13, 2018|
Standard Web Browser bookmarks are so 1990s. The problem with traditional bookmarks is that it's hard to remember why you bookmark a site. What about it made it bookmark worthy?
The Bookmarks bar is very handy for the short list of websites that you visit every day. That's feature is very useful. Anything that you don't visit and end up in the "Other Bookmarks" category become sketchy. Why did you bookmark that item? What was so special about that site?
What's worst is when the website no longer exists. Now you'll never know why you bookmark that item.
If you use Evernote Web Clipper, you don't have that problem. There are two ways to "Bookmark" a URL. Using the Bookmark feature and the screenshot feature. Both give you some information about the URL and can click on the URL to open the page.
You can see that the ScreenShot capture more information about the page that might be relevant - the pricing of the cables. Both have a source URL link to the page. Note: The Bookmark feature does have an additional link within the page.
Evernote Bookmark - Gives you a very brief description of the site. Useful for a general page bookmark.
Evernote Screenshot - Is a much better way to capture a page. You can take a screenshot of any part of the page and use it as a page preview. This is useful when you want to capture something about that page.
Say you saw a really cool Ad for a product that someone would like on their birthday, use Evernote Screenshot and bookmark the item. You can add a brief description and then save it in a 'Birthday Ideas' notebook.
When it's time to go shopping for that special someone, you can bring up the Evernote. If the page doesn't exist anymore, perhaps the promotion is over. You'll at least have a picture of the item so you can see if it's available someplace else.
Bonus: You can even add a reminder when you're creating the note, so you don't forget about the idea!
To use the Evernote Web Clipper, simply add the Evernote extension to Firefox or Chrome. You simply click on the Elephant icon next to the location bar. (Pro Tip: Get to learn the shortcut key!)
Select the Screen Shot function,
|June 28, 2017|
Have you ever worked on a document and then an idea came up for something completely unrelated to what your working on?
Ya, it happens to everyone.
The problem is if you completely stop what you're doing - you'll loose focus on the task at hand.
EverNote Helper (Menu Item) can be a real life saver. When you encounter a distraction thought, such as "I should really check out that Tom Cruise - Tom Gun Music Video" you can just make a quick note without closing the program you're in. This is possible because EverNote Helper is a Macintosh/Windows system-wide utility.
I have found that EverNote helper is good way to remember things when you don't want to interupt your current task.
As an added bonus, you can take a quick screenshot with your quick note. You don't need to take a full-screen shot - you can just take a picture of a selected area of the screen or any window.
Macintosh users can add a voice recording but I don't see any use for that. At my office it's pretty quiet - I don't think I would ever use this.
Don't think it's something you need to use? Check out some real world tasks that have happen to me:
At first I thought having another menu item didn't make any sense. However, I discovered that it makes perfect sense for just a quick note.
Once you remember the keyboard commands you'll be using this feature all the time.
Quick Cheat Sheet Guide.
Think about it - when was the last time your desktop sticky note had a screenshot?
|June 7, 2017|
EverNote is a great tool to organize everyday notes. You can put notes in Notebooks and tag them so you can easily find them later.
Did you know that EverNote Supports Emoji icons? It's a cool way to highlight notes or notebooks. Check out this example of the Done and Food Notebooks.
As you can see it's pretty easy to identify the use of those particular notebooks.
Emoji are a small digital image or icon used to express an idea, emotion, etc., in electronic communication.
You can use emoji within your documents. But did you know that you can use them in headers and in Notebook names?
This can make it easier for certain notes or notebooks to stand out. As in the above example, my 'Done' notebook is where I store completed Blog notes.
Androd Emoji and Apple Emoji are different, this is important to know if your using EverNote on different devices types.
Also keep in mind that Apple and Android don't have the same Emoji library. When Android encounter an Emoji that is not in their library, you'll get a box to indicate an incomplete emoji, If you keep a single OS platform, then this isn't a problem.
Using Emoji is a good way to make ordinary notes stand out. This is a great idea for those reference notes that you may need to use all the time.
Just remember to not throw an Emoji on synced Notebooks. (i.e. Notebooks that are being used by IFTTT, such as Twitter and IOS Photos.) If you add an Emoji, you're essentially changing the name and that may cause the sync to fail.
|February 26, 2016|
If you do a search around the internet for instructions on scanning documents directly to Evernote on a Macintosh, you'll find that many are out of date. You may think it's no longer possible. Well it still is...and it's very easy to set up.
Here's my simple instructions on how to capture scan images and put them directly into Evernote using Image Capture version 6.7 (OS X El Capitan)
Scan file items will appear as individual notes in Evernote. Immediately after the scan, you will have an opportunity to make some notes. This is a good time to comment on why you scan the item.
Evernote recommends to use Color as the "Kind:" and to scan at 72 dpi resolution. (See the example screenshot)
If you have Evernote Premium, the text in the scan items will be searchable. This includes photos. This means if you have a photo with an inspirational quote, you can search for it.
Note: This is backward compatible, which means that if you upgrade to Premium today, anything that you already have in Evernote account will be searchable. Make sure to give Evernote some time to scan and index all your document and photos after you upgrade.
|January 8, 2016|
If your looking for a productive Macintosh screen capture tool, I highly recommend checking at Skitch by Evernote. This is a free tool that works very well with your existing Evernote account. You don't need Evernote to use Skitch, but they work so well together, why wouldn't you?
Use an existing image or capture a new one, then add shapes, write on it, draw on it, annotate it any way you like, and save it to your Evernote account so that it is available everywhere Evernote is.
Evernote is a notes application designed to help you stay organized that goes far beyond what you'd typically think of as a notebook. You can add text, images, audio, scanned documents, files, and more to your notebook, synchronize everything across all of your devices in Evernote's beautiful, free apps, and then quickly find anything with powerful search that can even recognize text inside your files and images.
Your Screen Capture on Steroids
The key thing to remember is you can "quickly find anything with powerful search." This means that when you use Skitch and save the screenshot in your Evernote account, you can search for text that is in your screen shot.
That's the power of Evernote and Skitch.
Skitch has all the image annotation that you come to expect from a screen capture tool. You can add arrows, Text, Shapes, Highlights, predefine stamps, Pixelate, and crop images. You can easily export the image out of Skitch so that you can add it to a Jira issue.
The good thing about Skitch is that it will create a notebook to store all the images, so the screenshots won't clutter up your default Evernote notebook. In addition, you can manage the notebook how you want, so if you don't want the files, simply delete them. You can tag the notes so that you can find them even easier.
I have plenty of space in my Upload Allowance.
Image/Shape Library - This would be a personal library of shapes and images that users could add to the screenshot. Knowing the image was issue happen in Firefox or Chrome could add a lot of value to the screen shot.