April 24, 2018

Using Cell Background for Task List Status

Evernote is a great tool for managing Blogging content. The Tables feature allows you to break down the content and identify what task needs to be done in order for a post to go out.

Basic To-Do List

Here’s a sample table layout using To-Do list checkboxes. When a task is completed, simply click the checkbox. That way you know what tasks needs to be completed.

Evernote Basic Tables

Now with Better Table Styles

Last August Evernote made some style changes that make it even easier to manage a status list in a table. Here’s the same table using the Cell Background color in Evernote.

Evernote Cell Background Color

Table Design: Items that are light green are in progress, whereas the dark green is completed.

Using Cell Background color makes it really easy to manage the status of the task. It’s much easier to figure out what content is in progress and which ones that I should be working on.

Sample Task Status Guide

Here’s my task Color guide. It’s simple so that I can look at a chart and instantly know where I stand with projects:

Evernote Color Guide

Try it Out

If your managing task with Evernote, try using the background cell colors to manage your tasks.

April 17, 2018

OCR in Evernote

One of the nice things about Evernote is the ability to search through images and PDF documents. Anything you put in Evernote automatically can be searchable.

Evernote Description of the Process

When a note is sent to Evernote (via synchronization), any Resources included in the note that match the MIME types for PNG, JPG or GIF are sent to a different set of servers whose sole job is performing Optical Character Recognition (OCR) on the supplied image and report back with whatever it finds. These results are added to the note in the form of a hidden--that is, not visible when viewing the note--metadata attribute called recoIndex. The full recoIndex node is visible when a note is exported as an ENEX file.

Everyone gets OCR!

This is a service that available to everyone - you don't need to be a Premium customer to get your Images/Documents searchable. However, there is a waiting queue and premium subscribers do get a "fast pass" to get their documents processed first.

Everyone Gets OCR

Get all Your Documents in Evernote!

This is a good reason to get your important documents in Evernote. That way you can easily find the documents when you're looking for something.

Real Life Example

I like using the Scannable App and take pictures of restaurant receipts. This way I don't have to clutter my wallet with my personal copy. Unless you're expensing the meal, there's really no reason to have to save a restaurant receipt.

With Evernote and Scannable, those receipts are automatically OCR. Scannable makes the receipt white which makes the OCR process more reliable. This makes it easy to find when the last time I visited the restaurant and what I had to order. I can simply search for the restaurant name - or the location.

April 10, 2018

iMessage in Evernote

Did you know that you can share Evernote’s Notes in iMessage? If you have Evernote installed on your iOS device, you can share notes in iMessage.

On the bottom of the iMessage window is an Application icon, when you click on it you have access to various applications to interact with whomever your messaging.

i Messenger Tip

When you select the Evernote icon, you have access to all your Evernote files. You can send any file to the person that your messaging.

You can also add an optional comment before sending - why they should open the document.

Few Notes about this Feature

This isn’t something new, it’s been in Evernote since September 2016 - when iOS 10 came out.

You have to be online to use Evernote. If you don’t see any notes when you go to the note section, you may have turned off cellular data for Evernote.

You can’t share entire notebooks, just one note at a time.

Each Note that you send is a public note Url, so it doesn’t matter if they are using iOS, Android Bada or Palm OS.

April 3, 2018

Classifieds and eBay

One creative way to get more value out of an Evernote subscription is to save information from external sources. This is helpful with the IFTTT (If this than that ) service.

craigslist Header

You can sync up with Craigslist and eBay and have a new note created when new product get listed.

You can use any source to be notified, such as email or SMS. What makes Evernote unique is that getting notified won't distract your day-to-day operations. In addition, you can save the notification for future reference - for example, if you collect Disney Haunted Mansion memorabilia you may want to know what the current value of some of your items.

Getting Started

It's easy to get started, I recommend doing this on the computer since it will be much easier to perform these actions.

To get this working on Craigslist, you need to get the URL:

  • Goto Craigslist.com and search Craigslist for an item. (See below for creative ideas)
  • Doesn't matter if there's any results
  • Copy the URL
  • Goto ifttt.com in another tab
  • Click on My Applets then the Services Tab
  • Search for Classifieds, and select Classifieds
  • Use the "Get a notification whenever a new Craigslist post matches your search." Applet
  • Paste in the URL and follow the steps.

Repeat these above steps for any other items.

Ebay is a bit easier to setup

  • Goto ifttt.com
  • Click on My Applets then the Services Tab
  • Search for eBay, and select eBay
  • Use the "Automatically get a notification when there's a new item that matches your eBay search."
  • Enter in a Search term, and a Max Price (Optional) and follow the steps

Repeat the above steps for any other items.

Set it and Forget it

Take a few minutes now and create a bunch of actions. If you get too many notifications, simply modify the action to use a strict search query.

Creative Ideas

Some ideas that make this a useful tip.

  • Lightning cable - Someone updated their iPhone might be “giving away” quality Apple lightning cable. They cost about $25 each. Worth getting!
  • Disney Yard Sale - Be alert when someone is looking to unload their collection (Disney, American Girl etc)
  • Outside Bin - Someone moving might be looking to declutter some outside
  • Rakes, Shovels - Someone moving might not have the need for these.
  • Epson. stylus cx7800 - Any USB printer. (If your looking for parts)
  • Haunted Mansion rare - Get an alert whenever a rare haunted mansion collectable is listed. (Or any other product)
  • USB thumb custom - Discover some cool custom USB thumb drive
  • Twas the night before christmas popup book - Any classic book you had as a kid that you may want to give to your child
  • Boston September 1968 - Is their a 50th anniversary / birthday coming up? Be notified about magazine or news papers for display.

Having the search item in your Evernote Inbox keeps you informed of the availability, and if not interested, you can move the note to a notebook for future reference. (So if you are looking to sell that Disney item, you know how much to sell it for.)

March 27, 2018

Swipes

Swipes is a great companion application for Evernote for anyone that manages to-do lists. Swipes give the To-Do items front and center attention. You know what needs to get done, and you can cross off the items from the list with a simple left swipe.

Application Description from the Developer

Swipes helps you automatically collect all your tasks in one place, organize them according to your personal priorities and then work on a single task at a time to achieve better focus. The task management tool, which is fully-integrated with Gmail and Evernote, is used by high achieving individuals and companies in more than 140 countries around the world.

Based on gestures and smart integrations, Swipes lets you plan your day, focusing on what's really important. It utilizes the best of technology and design to naturally guide you to improve your habits and workflow, so you get a success experience of completing your tasks for the day rather than storing plans into lists.The tool stands on the shoulders of a powerful productivity concept called the Swipes Way - Collect, Organize, Take Actions.

Things I learned About Using Swipes

I played with Swipe for a few days on my iPhone 6s Plus. Here are my thoughts on using it:

  • Swipes is good for task list reminders. You don't get many details on the list, there is no ability to click and get more information on the list items.
  • Integration with Evernote is awesome. When I sync with Evernote all the notes that had checkbox items showed up ready to be imported. I discovered a lot of notes that I didn't know that had unchecked tasks.
  • Simple To-Dos helps you stay focus, and plan your day. You'll get more done with a simple To-Do reminder list.
  • Swipe Reminders work best as bullet point items (Think Powerpoint slides - don't go into details in the notes.
  • You can tag a note 'Swipes' and it will appear in the application. Making it easy to manage to-do lists on different platforms. (For example, if you use a MacBook for Evernote and have an Android phone.)
  • List items are tag so they work the same way as Evernote tags. You filter things based on tags.
  • Didn't use the time reminders, as most of my list items are action based and not under any time constraints.
  • Takes a while to understand the functionalities. For example, there's a place to add notes, but it's related to the list group, not the individual note items.
  • Not really good for shopping. I like AnyList App. You can put in pictures and detail descriptions without making the list hard to read. (Better List Separators)
  • You can tag Evernote notes as 'swipes' and they will appear in the Swipes App. (Cool Instant Add!)

Give it a Try!

Download Swipes from the App store and try it out yourself. Don't have any To-Do lists? Download my "Things to Do before Leaving, for most trips" shared Evernote checklist.

Things To Do Evernote
https://www.evernote.com/l/AAWV5rXQ69RBy6jFCaLVZJpt6eUoyCFhAh4

There's also an Android and Mac OS apps version of Swipes. They all work the same way as the iOS version.

A Subscription version is coming with some unidentified feature. "Unlock Swipes Premium for $4.99/month or $49.99/year: Upgrading to Swipes Premium will add yet to be announced features and will be available through an auto-renewing subscription."

At the End of the day...

I feel that AnyList is a clearly a better to-do list application. The only exception there's no integration with Evernote.

With AnyList I can:

  • Create shared based notes - Think family grocery shopping list
  • Attach pictures - so there's no confusion on the item
  • Location Base Reminders - Heading to Target? Don't forget to get some Aspirin

March 20, 2018

Evernote Linking

Having a homepage-type note to other notes is a good way to keep your note collection organized.

It better to have a single note in the Evernote "shortcut" section than a bunch of notes which can make your notebook appear unstructured.

For example, I have a personal Home Appliances note that has links to all my home appliances manuals and past work orders. I do this so I am not having to spend much time sorting through search results.

When I am interested in my furnace manual, I go to the homepage note and then scroll to the furnace info. It's quick and easy. In addition, I know the document will be accurate. In effect, it saves me time.

In addition, I can keep general information such as the filter size or a link to the person who last repaired it.

Evernote does provide a shortcut to linking the Note that you have opened:

Evernote Keyboard Link

The problem is that it only generates the raw HTML. Which is good for most situations.

If you're on a Macintosh, and have Keyboard Maestro, this is a cool way to generate a more useful link:

Simple in-note linking

The following Keyboard Maestro Macro will generate a useful link to an Evernote note. This is useful if you want to quickly create add a link from another note. For example, if you're building a reference page that will be used as a shortcut.

AppleScript to Get the Evernote Link

First I need to get the current Evernote link. I am using a type string, but you can easily set this to be a keyboard shortcut.

Evernote Keyboard Maestro

Download part of the AppleScript Code from Schrader GIT project.

Convert the HTML Link to Rich-Text Format

Once I have the URL, I convert it to Rich text so that I can just paste the clipboard text:

Converto Rich Text
This will create a link with the Note Title as the link object.

To Dos

There are a couple of clean-up items that need to be done:

  • Whenever I paste the text it always appears as Times 10-point. I need to change this to be Helvetica 14. (The extra parameters in textutil isn't really working.)
  • The AppleScript could be a lot cleaner. I am sure there's a better way to do this task. I don't see any performance issues, so there's no immediate next to fix this up.
  • I should have another Macro to do the exact same task for the public version of the note.

March 13, 2018

Evernote University Notebook

Every now and then I'll find an interesting article or document that very interesting to read through. However, I don't have the time at that exact moment to read it - but it seems like something worth wild reading.

Book Train

That's why I created a "University" notebook in Evernote. I use the Web Clipper and send the article to that Notebook.

When I have downtime, I can browse through the files in University to find something worth reading or learning about. This is useful on my daily train commute or when I am on a plane.

Evernote Premium Subscribers can set designated Notebooks for offline reading.

Once I am done with the article, I then move it to a Library Notebook. That way I always know that the University Notebook will have interesting articles.

I have various articles in my University Notebook such as:

Better than Bookmark

The good thing about doing this is that I can remember important articles at the time of discovery. Also, should the article be no longer available I'll have a copy that I can read. Whereas a browser bookmark might point me to a 404 page.

Start Today!

If you have Evernote, I encourage you to have your own University Notebook to store downtime data.

March 6, 2018

Font Reference Note

One of the productive uses of Evernote is to keep track of frequently used Fonts.

One of my notes in the "Active Projects" notebook is titled - "Popular Fonts." In that note, it contains the sample of some of the fonts that I have used the fonts in various projects.

Evernote Font
Sample Entry in the "Popular Fonts" Note

This makes it really easy to find the right font style for future projects. Simply search for the keyword and the word 'Font' and the note will appear every time.

Getting the Font Graphic

The easiest way I found to create the font reference graphic is to use OmniGraffle.

  • Create the Text, Select the Text Object area
  • Go to Edit menu then select "Copy As" then pick "PNG"
  • Paste the Clipboard content in the Note
  • Add some text around the Text, such as the Font Name and where it was used.

Omni Graffle Help

It takes a couple of minutes to set up. Once you get into the rhythm you can quickly produce entries into your own note. This will save a lot of time in the future - to find the right font.

Creative Market Tip

This is useful when you get a new font from Creative Market Free collection. You'll be able to remember what you got, and the style of the font.

February 27, 2018

Evernote Android Home Screen

Evernote's Android users have a slight advantage over those that manage Evernote in iOS. Android users can pin the link to notes to their device home screen.

Evernote Samsung

This is done simply by clicking on the three dots on the top of any note, and then selecting "Add to Home Screen." This makes it easy to open those important notes.

This isn't limited to notes, you can also pin Notebooks. Making it super easy to access common notebooks that you may use on your Android device. (Especially those notebooks that are marked as offline.)

iOS Hack

Over on the Evernote support board, CalCS offered a quick hack to get this working on iOS. This will have to do until an official feature is implemented in iOS.

CalCS Hack:

  • Go to the note you want.
  • Go the envelope looking icon and select copy link.
  • Go to Safari and paste and go the link.
  • Don't open in EN the first time.
  • Go to the envelope icon in safari and select Add to Home Screen.
  • You now have a link to the note on your home screen.
  • Home Screen Clutter?

    Some may argue this feature will cause users to clutter their home screen. However, the same type of feature is available for Safari bookmarks, and I don't think people have been abusing that.

    February 20, 2018

    Evernote Calendar

    Evernote is a good note taking and planning tool. Once you start using it, you appreciate the convenience of organising data.

    Every year the company comes out with a bunch of helpful planner templates. Simply click a button and a planner document appears in your notebook.

    Evernote Calendar

    What's cool is that you can have multiple planners. You can have one for tracking vacations and one for tracking blog content. If you manage complex projects, you can have a planner to track deadlines and release schedules.

    Using Apple or Google Calendar is a good idea. But keeping dates in Evermore is just as good. It allows you to clear your calendar clutter.

    Getting the Helpful Planner Templates

    You can download the latest 2018 Planning Templates from Evernote's Blog.

    February 13, 2018

    Evernote Screenshot

    Standard Web Browser bookmarks are so 1990s. The problem with traditional bookmarks is that it's hard to remember why you bookmark a site. What about it made it bookmark worthy?

    The Bookmarks bar is very handy for the short list of websites that you visit every day. That's feature is very useful. Anything that you don't visit and end up in the "Other Bookmarks" category become sketchy. Why did you bookmark that item? What was so special about that site?

    What's worst is when the website no longer exists. Now you'll never know why you bookmark that item.

    Evernote Web Clipper

    If you use Evernote Web Clipper, you don't have that problem. There are two ways to "Bookmark" a URL. Using the Bookmark feature and the screenshot feature. Both give you some information about the URL and can click on the URL to open the page.

    Evernote Feature2
    You can see that the ScreenShot capture more information about the page that might be relevant - the pricing of the cables. Both have a source URL link to the page. Note: The Bookmark feature does have an additional link within the page.

    Bookmark vs Screenshot

    Evernote Bookmark - Gives you a very brief description of the site. Useful for a general page bookmark.

    Evernote Screenshot - Is a much better way to capture a page. You can take a screenshot of any part of the page and use it as a page preview. This is useful when you want to capture something about that page.

    Example:

    Say you saw a really cool Ad for a product that someone would like on their birthday, use Evernote Screenshot and bookmark the item. You can add a brief description and then save it in a 'Birthday Ideas' notebook.

    When it's time to go shopping for that special someone, you can bring up the Evernote. If the page doesn't exist anymore, perhaps the promotion is over. You'll at least have a picture of the item so you can see if it's available someplace else.

    Bonus: You can even add a reminder when you're creating the note, so you don't forget about the idea!

    Using Evernote Web Clipper

    To use the Evernote Web Clipper, simply add the Evernote extension to Firefox or Chrome. You simply click on the Elephant icon next to the location bar. (Pro Tip: Get to learn the shortcut key!)

    Select the Screen Shot function,

    June 28, 2017

    Evernote Helper

    Have you ever worked on a document and then an idea came up for something completely unrelated to what your working on?

    Ya, it happens to everyone.

    The problem is if you completely stop what you're doing - you'll loose focus on the task at hand.

    EverNote Helper (Menu Item) can be a real life saver. When you encounter a distraction thought, such as "I should really check out that Tom Cruise - Tom Gun Music Video" you can just make a quick note without closing the program you're in. This is possible because EverNote Helper is a Macintosh/Windows system-wide utility.

    Evernote Helper Graphic

    I have found that EverNote helper is good way to remember things when you don't want to interupt your current task.

    Screen Capture

    As an added bonus, you can take a quick screenshot with your quick note. You don't need to take a full-screen shot - you can just take a picture of a selected area of the screen or any window.

    Audio Recordings

    Macintosh users can add a voice recording but I don't see any use for that. At my office it's pretty quiet - I don't think I would ever use this.

    Some real world examples

    Don't think it's something you need to use? Check out some real world tasks that have happen to me:

    • Thought of a cool gift idea while browsing Amazon? Take a screen shot and make a note.
    • See a cool graphic design on social media that you would like to duplicate? Take a screenshot of it and comment on why you like it.
    • Need to bring some supplies to work tomorrow? Take a note.
    • Found a bug but don't have time to file a report? Take a screenshot and jot down some notes.
    • Wouldn't it be great if.. Take a quick note.
    • On a call, need to jot a phone number or address?
    • Discovered a cool Alexa saying? Take a note.

    At first I thought having another menu item didn't make any sense. However, I discovered that it makes perfect sense for just a quick note.

    Once you remember the keyboard commands you'll be using this feature all the time.

    Evernote Menu Help
    Quick Cheat Sheet Guide.

    One last Thought

    Think about it - when was the last time your desktop sticky note had a screenshot?

    June 7, 2017

    Emoji in Evernote

    EverNote is a great tool to organize everyday notes. You can put notes in Notebooks and tag them so you can easily find them later.

    Did you know that EverNote Supports Emoji icons? It's a cool way to highlight notes or notebooks. Check out this example of the Done and Food Notebooks.

    Notebook Emoji

    As you can see it's pretty easy to identify the use of those particular notebooks.

    What are Emoji icons?

    Emoji are a small digital image or icon used to express an idea, emotion, etc., in electronic communication.

    Emoji in Evernote

    You can use emoji within your documents. But did you know that you can use them in headers and in Notebook names?

    This can make it easier for certain notes or notebooks to stand out. As in the above example, my 'Done' notebook is where I store completed Blog notes.

    All Emoji are Not the Same

    Androd Emoji and Apple Emoji are different, this is important to know if your using EverNote on different devices types.

    Emoji

    Also keep in mind that Apple and Android don't have the same Emoji library. When Android encounter an Emoji that is not in their library, you'll get a box to indicate an incomplete emoji, If you keep a single OS platform, then this isn't a problem.

    Emoji Technique

    Using Emoji is a good way to make ordinary notes stand out. This is a great idea for those reference notes that you may need to use all the time.

    Just remember to not throw an Emoji on synced Notebooks. (i.e. Notebooks that are being used by IFTTT, such as Twitter and IOS Photos.) If you add an Emoji, you're essentially changing the name and that may cause the sync to fail.

    February 26, 2016

    How to Scan to Evernote on a Mac

    If you do a search around the internet for instructions on scanning documents directly to Evernote on a Macintosh, you'll find that many are out of date. You may think it's no longer possible. Well it still is...and it's very easy to set up.

    Evernote Scan

    Here's my simple instructions on how to capture scan images and put them directly into Evernote using Image Capture version 6.7 (OS X El Capitan)

    • Open Image Capture
    • Click on the "Show Details" button on the bottom right window
    • On the pull down menu next to the "Scan To: text, Select "Other..."
    • Select the 'Applications' Folder and then find 'Evernote'
    • Click 'Open'
    • You'll see the EverNote now appears in the pull down menu

    Scan file items will appear as individual notes in Evernote. Immediately after the scan, you will have an opportunity to make some notes. This is a good time to comment on why you scan the item.

    Evernote recommends to use Color as the "Kind:" and to scan at 72 dpi resolution. (See the example screenshot)

    If you have Evernote Premium, the text in the scan items will be searchable. This includes photos. This means if you have a photo with an inspirational quote, you can search for it.

    Note: This is backward compatible, which means that if you upgrade to Premium today, anything that you already have in Evernote account will be searchable. Make sure to give Evernote some time to scan and index all your document and photos after you upgrade.

    January 8, 2016

    Skitch and Evernote

    If your looking for a productive Macintosh screen capture tool, I highly recommend checking at Skitch by Evernote. This is a free tool that works very well with your existing Evernote account. You don't need Evernote to use Skitch, but they work so well together, why wouldn't you?

    About Skitch

    Use an existing image or capture a new one, then add shapes, write on it, draw on it, annotate it any way you like, and save it to your Evernote account so that it is available everywhere Evernote is.

    About Evernote

    Evernote is a notes application designed to help you stay organized that goes far beyond what you'd typically think of as a notebook. You can add text, images, audio, scanned documents, files, and more to your notebook, synchronize everything across all of your devices in Evernote's beautiful, free apps, and then quickly find anything with powerful search that can even recognize text inside your files and images.

    Your Screen Capture on Steroids

    The key thing to remember is you can "quickly find anything with powerful search." This means that when you use Skitch and save the screenshot in your Evernote account, you can search for text that is in your screen shot.

    That's the power of Evernote and Skitch.

    Skitch has all the image annotation that you come to expect from a screen capture tool. You can add arrows, Text, Shapes, Highlights, predefine stamps, Pixelate, and crop images. You can easily export the image out of Skitch so that you can add it to a Jira issue.

    Skitch_sm.jpg
    Click on image for a larger version.

    The good thing about Skitch is that it will create a notebook to store all the images, so the screenshots won't clutter up your default Evernote notebook. In addition, you can manage the notebook how you want, so if you don't want the files, simply delete them. You can tag the notes so that you can find them even easier.

    EverNoteAccount.jpg
    I have plenty of space in my Upload Allowance.

    Feature Requests

    I would like to have the ability to record video as I can do with other applications, such as MonoSnap and Snap Z Pro X. Sometimes it's a lot easier to describe a bug when you see it in action.

    Image/Shape Library - This would be a personal library of shapes and images that users could add to the screenshot. Knowing the image was issue happen in Firefox or Chrome could add a lot of value to the screen shot.